FOR AFTER-SCHOOL PROGRAMS · school-based NONPROFITS · 21CCLC GRANTEES
A clear, practical way to evaluate your program—without hiring an external evaluator
Start with ready-to-use tools. Build toward a system that helps you understand your data and make informed decisions.
Collect feedback, interpret results with confidence, and create clear reports you can share with funders, boards, and internal leadership—all within a structured, easy-to-use system.
Designed for coordinators and directors running school-based and after-school programs. No evaluation background required.
DESIGNED FOR YOUTH PROGRAMS REPORTING TO FUNDERS, BOARDS OF DIRECTORS, AND INTERNAL LEADERSHIP
The Problem
Evaluation is expected—but rarely supported in practice.
Programs are asked to demonstrate impact, report outcomes to funders, boards, or leadership teams, and collect feedback from participants, families, and staff. In reality, most teams face the same constraints:
Limited time to design effective surveys
Uncertainty about how to analyze results
No consistent structure for translating data into reports
As a result, evaluation is often rushed, inconsistent, or postponed.
The solution
This is a complete, structured evaluation system—from data collection to reporting
Built from practical evaluation work in school-based and after-school programs.
Rather than building surveys, spreadsheets, and reports from scratch, you work within a system designed to guide each step:
1. Collect feedback → Ready-to-use surveys for students, families, and staff
2. Understand results → Automated analysis with built-in interpretation support
3. Report clearly → Language and templates for funders, boards, and internal stakeholders
This removes guesswork and reduces the time required to produce clear, credible results.
Over time, this system can extend beyond reporting—supporting ongoing program improvement and planning.
01
Select a toolkit
Choose the toolkit level that matches your program's specific evaluation requirements.
04
Review summarized results
View automated summaries and built-in guidance to interpret your key findings.
HOW IT WORKS
Use our simple, step-by-step process to demonstrate your program's impact.
The process is structured to remove guesswork and produce consistent, usable results.
02
Distribute surveys
Print or shared digital versions with participants, families, and staff for feedback.
05
Complete reports
Use provided, funder-ready language to complete your final evaluation reports with ease.
03
Enter responses
Simple data entry into our custom analysis spreadsheet for instant calculation.
06
(Coming soon) Next steps
Apply structured guidance to plan future evaluation cycles and program improvements.
CHOOSE THE LEVEL OF SUPPORT THAT FITS YOUR PROGRAM
Explore Our Toolkits
Try the system
FREE TOOLKIT
FREE
Suitable for both external reporting (funder requirements) and internal reporting (board and leadership updates).
One complete survey + analysis + report example
Fully functional (not a preview)
See exactly how feedback becomes a usable report
Best for: Testing the system before committing
Run independently
DIY TOOLKIT
$149
For afterschool programs, school-based programs, and youth-serving nonprofits. Aligned with 21st CCLC evaluation expectations and youth program quality frameworks.
A complete, self-directed system for running your program’s evaluation:
- 3 Surveys: Student (Grades 3+), Parent, Staff
- 3 Auto-Analysis Spreadsheets
- Results presentation templates
- Step-by-step administration guide
COMING SOON
EVALUATION INSIGHTS SYSTEM
Move beyond reporting to structured interpretation and next-step planning.
Designed for programs that need a little guidance and a consistent approach to interpreting results and planning next steps.
Includes everything in the DIY Toolkit, plus guided interpretation and recommendations.
- Guided interpretation of results
- Clear recommendations for next steps
- Support for future planning
THE RESULTS
What you'll have at the end
- After using these tools, you’ll have:
- Clear summary results that can be explained and defended
- Key findings grounded in participant, family, and staff feedback
- Report-ready language appropriate for funders, boards of directors, and internal leadership
- Presentation slides ready for stakeholders
Funders and leadership do not expect perfect or fully validated data in every cycle.
They expect to see a consistent process for listening and responding. These tools are designed to help you do exactly that.
Start Here
Try a full toolkit- free
Quick Staff and Volunteer Feedback Survey
See exactly how the system works with a complete ready-to-use example—survey, analysis spreadsheet, and results presentation included.
This isn't a template or a preview. It's a fully functional version of the system, so you can see exactly how participant feedback becomes a clear, usable report—the kind you can share with funders, partners, or your advisory board.
The example is built around a staff and volunteer check-in, which works for any program. Download it, run it, see how it feels—then choose the toolkit that fits your program's evaluation needs.
After you download, you'll receive five short emails with practical guidance on collecting and using feedback data—how to administer surveys, make sense of results, and report findings to funders in language they'll find credible.
No spam. Just practical tools for people doing evaluation work.
FAQs
Common questions about the toolkit
Do I need an evaluation background to use these?
No. The surveys are designed for coordinators, not researchers. If you can use a spreadsheet and read a percentage, you can use these tools.
Do I need a survey platform?
No. Surveys are print-ready and also compatible with Google Forms or any tool that exports to spreadsheets.
Will funders accept this data?
Yes—when framed correctly. These tools are designed for reporting stakeholder perceptions in a credible, funder-appropriate way.
Can I use the same surveys every year?
Yes — that's the intention. Yes. Using the same surveys allows you to track changes over time. The spreadsheets are reusable—just enter new data each cycle.
What if I only need one survey — parent, student, or staff?
You can use any part of the toolkit independently.
IS THIS RIGHT FOR YOU?
These tools were designed for coordinators and program directors doing this without an evaluation team.
- You run a 21CCLC, community foundation, or United Way-funded program
- You need to prepare updates for a board of directors or internal leadership team
- You need to include evaluation data in funder reports
- You want to survey participants, families, and staff—but don’t know how
- You’ve collected feedback before but struggled to use it
- You don’t have time or budget for an external evaluator
Important note on use: These are not validated research instruments and are not intended for high-stakes evaluation, formal research, or decisions about individuals. They are practical perception tools designed for program improvement and funder communication.